Preferably available to start immediately.
Hours: 8.30am-5.30pm Monday to Friday. Flexibility may be required in order to meet business requirements, for example if an alternative shift required cover.
Location: Stoke-On-Trent, Staffordshire.
Responsibilities and Duties:
The Office Assistant will support the day to day operations of the office team, in the main the sales and operations side. It is the role of the Office Assistant to assist the office to ensure that it is running as efficiently and effectively as possible and delivering a high standard of customer service across the companies. Your role will be predominantly focussed on the Blue Iris side of the business, specifically being responsible for the quote writing and supporting the Operations Manager as required.
The type of tasks involved in your area of work may change depending upon the requirements of the business.
- Answering the phone in a polite and professional manner;
- Dealing with incoming emails;
- Communicate with customers via Phone, Email and Letter
- Booking in site visits;
- Typing quotations from audio and writing in detail as required;
- Liaising with other employees, suppliers and clients;
- Update the in-house system with notes
- Support with CAD drawings for landscape designs as required
- Actively working on administrative processes and tasks;
- Maintaining office systems and processes;
- Completing any tasks allocated by the Directors in a timely manner;
- Provide ongoing support to the Operations Manager and Office Team
- Co-ordinate the tool and machinery check sheets and ensure that they are repaired, maintained or reordered as required by the Site Manager;
- Binding Documents
- Create reports using a company template and update spreadsheets where necessary
- Take receipt of goods
- Ordering materials
- Scanning
- Shredding
- Photocopying
- Completing adhoc projects for various aspects of the group;
This list is not exhaustive, and your responsibilities may change to suit the requirements of the business.
Job Types: Full-time, Permanent
Salary: £20,000.00-£21,000.00 per year
